Pen Freak

As a professional courtesy, an employee who will soon be retiring should submit a retirement missive to his contiguous supervisor, even if the supervisor have been informed of the employee's pending retirement verbally. It is a criterion concern pattern to set this in authorship so that the presentment of retirement can be filed in the employee's force file.

A retirement missive should be submitted at least six hebdomads in advance. This gives the company ample notice should person from outside of the company demand to be hired and trained to take the topographic point of the retiring employee.

The formatting of a criterion retirement missive is as follows:

The first paragraph should say the most of import fact: The employee is writing to inform his employer that he is retiring. The retirement day of the month should be stated in the first paragraph of this correspondence.

The 2nd paragraph should pass on thanks and grasp for the chance to work for the company. Admit those who have got helped you, and include people at all degrees in the company. You'll be surprised at how many people to whom you are indebted.

In the 3rd paragraph, state your willingness and even avidity to guarantee a smooth transition, specifically for your replacement and for the company in general. Losing a long-term enlightened employee can be difficult, even disruptive. Assurance from you can travel a long manner to do this as easy a passage as possible.

This is all you necessitate to include in your retirement letter. However, optional paragraphs may be added to include the following:

If you wish to go on working for the company as an outside contractor, either on a part-time or full-time basis, include a 4th paragraph stating this objective.

In a 5th paragraph, you can sum up the foregrounds of your career, quantifying how you have got specifically helped the company. Perhaps you developed a certain system that helped the company to salvage money or time. For example: When I arrived, the gross sales reps and Production Department force were at likelihood with one another. I made it my missionary post to better communication theory by creating compulsory Monday meetings in which the gross sales reps communicated what the clients wanted, and Production force told us what and how we could present that to our customers. This improved client satisfaction 35% and gross sales went up 13% inch the first twelvemonth after its implementation.

In a 6th and concluding paragraph, sum up your good will toward your chap co-workers, supervisors, and managers.

As you can see, writing a retirement missive is a piece of cake...retirement cake, that is.